ToolFlock

Todoist

Todoist is a to-do list and task manager that captures tasks in natural language, sorts them into projects and Today or Upcoming views, and syncs them across desktop and mobile apps. It adds calendar layouts, recurring reminders and shared team workspaces.

#33 in Productivity ToolsTo-Do List AppsFree plan

Who it's for

Best for

  • Professionals who track daily tasks and multi-step projects across devices
  • People juggling recurring personal routines and household reminders

Not for

  • Budget-focused savers who want a fully free, plain checklist
  • Beginners who want a bare notebook-style list with no projects or tags

Pricing

Free plan$0
Pro$7/mo
Business$10/seat/mo

Features

  • Natural language task capture

    Tasks are captured with easy-flowing natural language, so due dates and projects are understood while the task is typed or spoken.

  • Today, Upcoming and custom filters

    Tasks can be sorted into Today, Upcoming or custom filter views, so only the chosen slice of work is on screen.

  • Calendar layout and recurring tasks

    Due dates can be scheduled, the week visualized in a calendar layout, and recurring tasks repeated on a set schedule.

  • Ramble voice capture

    Ramble captures tasks by voice, with unlimited sessions on Pro and Business plans and limited sessions on the free plan.

  • Ready-made project templates

    Over 50 ready-made templates cover work, personal, education, management and marketing setups, so a project does not start from scratch.

What users say

Pros

  • Typing "Create a budget due tomorrow #finance" produces a dated, project-sorted task without touching a menu.
  • Tasks stay identical on Mac, Windows, Linux, iPhone and the web, with no downtime or vanished items.
  • Obsidian, Home Assistant, Tasker, Claude and custom scripts all plug into the task list through the API.
  • Recurring reminders such as "check smoke alarm every 6 months" are set once and then repeat on schedule.
  • Speaking a ramble produces a live list of tasks that fills in as the sentence goes, making voice capture usable for daily reminders.
  • The base app stays close to paper, with tags, priorities and AI panels switched off until deliberately turned on.

Cons

  • The subscription price rose sharply to pay for AI assistants, and the legacy plan gets no new features.
  • Sync failures and recurring tasks silently turning into one-off tasks force manual cleanup across devices.
  • Tickets about broken sync or lost features can sit unanswered for weeks or even years.
  • The project hashtag system and cluttered interface make a plain personal list feel like maintenance work.
  • Cancelling a paid plan or deleting an old account can stall on greyed-out delete buttons and repeated requests.

A selection of the review sources we used:

Summarized from public user reviews and community discussions. View details

Global Traffic Rank

Top 500k

Alternatives

TodoistThings 3Google TasksTickTick
Rank#33 in category#3 in category#4 in category#17 in category
Free planYesNoYesYes
ProNatural-language quick add, cross-platform sync, API integrationsKeyboard navigation, one-time price, scripts, reliable repeatsVoice task capture via Gemini, tight Google Calendar tie-inSyncs everywhere, all-in-one lists and habits, quick capture
Weaker atNatural-language task entry, custom filter views and full API integrations for outside apps.