Microsoft To Do
Microsoft To Do is a task management app that keeps lists, reminders and flagged Outlook emails in one place. It is mainly used for simple personal and work to-do lists across Windows, mobile and the web.
#36 in Productivity ToolsTo-Do List AppsFree plan
Who it's for
Best for
Outlook and Microsoft 365 users who flag emails into one daily task list
Everyday planners who want a plain shared list for errands and daily tasks
Not for
Teams that need project hierarchy, dependencies and custom task fields- Planners who want tasks laid out inside their calendar with meetings
Features
Daily focus view
A daily view collects the tasks picked for today, keeping a short working list apart from the full backlog.
Lists, tasks and steps
Tasks sit in colour-coded lists and can be split into smaller steps, with due dates, reminders and notes attached.
Outlook and Teams capture
Emails flagged in Outlook and Planner tasks assigned in Teams appear in the task list without extra setup.
Apps for every device
Native apps for Windows, Android, iOS and Mac plus a web version keep the same lists available everywhere.
Free with a Microsoft account
The app runs at no cost on a Microsoft account, and lists can be shared for joint planning.
What users say
Pros
- Keeps the app to plain lists and tasks, so daily planning stays quick instead of turning into setup work.
- Flagging an email in Outlook or adding a Planner task in Teams drops it straight into the task list.
- Runs on Windows, Android, iPhone, Mac and the web, keeping one list in step across them.
Cons
- Lists stop syncing between devices, so tasks arrive duplicated, delayed, or vanish altogether.
- The Windows app crashes or seizes up during syncing, and a single new task can take over ten seconds.
- Lists only go one level deep, so bigger projects need workarounds or another app.
- Tasks never show up in the Outlook calendar, so the day's schedule and task list stay separate.
- Sorting is limited to a few fixed options, and only one importance flag exists for marking priority.
- Years pass without meaningful updates, leaving an ageing Windows 10 style interface and doubts about its future.
A selection of the review sources we used:
Summarized from public user reviews and community discussions. View details
Global Traffic Rank
Top 100k
Alternatives
Rank#36 in category#3 in category#4 in category#17 in category
Free planYesNoYesYes
ProSimple lists, daily view, email flagging, cross-deviceKeyboard navigation, one-time price, scripts, reliable repeatsVoice task capture via Gemini, tight Google Calendar tie-inSyncs everywhere, all-in-one lists and habits, quick capture
Better forOrganising multi-step projects with areas, inherited tags and full keyboard navigation on Apple devicesShowing tasks directly on Google Calendar and adding reminders by voice through GeminiTime-blocking on built-in calendar views with Kanban boards, habit tracking and a Pomodoro timer
Weaker atSyncing lists across Windows, Android and the web at no cost, or sharing task lists with othersPulling flagged Outlook emails and assigned Teams tasks straight into the task listPulling flagged Outlook emails and assigned Teams tasks straight into lists without extra setup